Property Manager: “My snow and ice service had to go. I’ve used them for more than five winter and suddenly their service is unsatisfactory. My parking lot isn’t cleared in a timely fashion. I couldn’t get a satisfactory reason for why I was billed for some deicing services. They did a poor job fixing some curb damage and replanting grass burned out by rock salt. And they said to be prepared for a price hike when the current three-year contract expires.
Snow Contractor: “After nearly a decade of dedicated service my client walked because they said they found a lower-priced service provider. I’m stunned.”
Property Owner: “The only time I hear from my snow professional is at contract renewal time. While their service is satisfactory, I can never get anyone on the phone when I have a question, and it takes forever to return my calls.”
People within your snow and ice operation responsible for providing customer service know great customers are not a dime a dozen. Yet, every single day, businesses lose people they’d like to keep.
So, what’s going on with these clients? While the root cause could be anything, usually, these defections stem from a few key mistakes.
Mistake: A business assumes longevity equals happy in the relationship.
The truth is more complicated, however. There are a lot of “blah” service marriages out there. Just because someone has stuck around a long time, that does not mean he or she is committed to the service or the service provider. If another business says it can do better, a breakup may be imminent.
Mitigation: There’s a reason people celebrate anniversaries.
Do you have an annual check-in meeting with your customers? If not, consider piloting this process with a select group. The purpose of the meeting isn’t to sell. Rather, it’s to say thank you, ask questions, and, more importantly, to listen. Smart businesses find creative ways to make check-in meetings work: an energy company offers an annual energy audit to homeowners at no cost, a bank branch schedules time to go over a customer’s accounts, listen to his financial goals, and review new products, or a power-washing company proactively performs an annual spring-cleaning assessment and estimate for cleaning. No matter what business you’re in, you can probably find a meaningful way to connect. For example, are you in the pizza-selling business? Great. How about a thank-you card at the end of the year. John, 32 pies in 52 weeks! We thank you and look forward to serving you in the coming year. Enclosed, please find a dough-for-dough gift card. It’s our way of saying thanks for choosing us as your pizza partner.
Mistake: A business doesn’t think like its customers or have their best interest at heart.
Anyone who has ever left a business and then received email invitations to come back at a better rate understands this error. If you could have given me phone service fat $14.99 a month, why didn’t you say so when I was $34.99? Get away and goodbye.
Mitigation: Give your existing customers your best service, best advice, and best deals.
Doing so may hurt your wallet in the short term, but in the long run, it’s the right thing to do and a strategy that will build trust and loyalty.
Mistake: A business hires people who focus on themselves.
For example, your regular food server tells you too much about her life and her problems. At first, you were glad she made conversation. Now you dread hearing about the train wreck that is her situation – especially when you don’t ask. Lately, you’d like to talk about you or just eat in peace.
Mitigation: Live by a customer-first philosophy.
The customer is the most important person in the room, not you. No matter how friendly customers are, avoid mistaking conviviality for someone’s desire to focus on you. To put it in math terms, try to do no more than 30% of the talking. Instead, spend your time asking good questions and listening to the answers.
Mistake: A business follows a feast-or-famine contact model.
For instance, a real estate agent who sold a customer a house five years ago gets in touch for the first time in a long time now that he’s learned the customer might be moving. He calls, he texts, he emails, and it’s too late. The customer has signed on with an agent she met at her book club.
Mitigation: Create a contact schedule that makes sense for the kind of business you’re in.
Also, look at many industries as you create your plan. For example, your hairdresser may have a technique or two you borrow to use in your sales role in a completely different industry. You don’t want to be a pest, and, at the same time, you don’t want to be passed over the next time someone needs the services you provide.
With a little effort, you can avoid new mistakes. And over time, you can mitigate any bad choices you’ve made previously. Great customers are great customers, and they’re going to be somebody’s customer. Why not make decisions that will make you the provider of choice?
Kate Zabriskie is the president of Business Training Works, Inc., a Maryland-based talent development firm. She and her team help businesses establish customer service strategies and train their people to live up to what’s promised. For more information, visit www.businesstrainingworks.com.