GONE But Not Forgotten

Features - Finance & Accounting

New, more restrictive rules mean you can no longer treat trade-ins of business vehicles, equipment or machinery as a non-taxable event.

Subscribe
July 24, 2020

© adobe stock

It is no surprise that many snow and ice removal business owners and managers don’t understand the tax ramifications of disposing of business property. Under our often confusing and complex current rules, there are numerous ways to dispose of business assets, such as selling, scrapping, exchanging it for another business asset or even giving it away.

If proof is required, new, more restrictive rules created as part of the 2017 Tax Cuts and Jobs Act (TCJA), mean that a snow removal business can no longer treat trade-ins of business vehicles, equipment or machinery as a non-taxable event. Instead, when the old assets are traded for a new one, income taxes must be paid on the gain, if any.

SELLING IT

Even with a simple sale, the tax treatment can be quite complex. The legal structure of the snow removal business actually determines the tax rate that applies on capital gain income. Unlike individuals who enjoy preferential tax treatment for long-term capital gain, incorporated businesses have capital gains added to the operation’s ordinary income and are taxed at the corporate tax rate.

The capital gains realized by pass-through entities, such as partnerships and S corporations, flows through to the owner’s individual income tax return. Therefore, the capital gain income is taxed at rates that apply to individuals.

In most cases, gains and losses are netted against each other. If the ultimate result is a net loss, that amount is fully deductible against ordinary income. If the result is a net gain, then the income is considered long-term capital gain, which is more favorable than ordinary income treatment. Of course, if there is gain on the sale of tangible personal property, tax is levied in two ways:

  • Property held long-term is taxed as a capital gain and qualifies for special tax rates.
  • Part is taxed as ordinary income.

INSTALLMENT SALES

Any snow removal and ice management operation can, of course, elect not to use the installment method of reporting sales by including all the gain in income in the sale year. Many snow removal operations, however, generally sell their unused or unneeded equipment, machinery and other business assets on the so-called installment method, creating income as payments are received.

The amount of gain from installment sales is measured once (gross sale proceeds minus selling expenses) and is expressed as a gross profit percentage. This percentage is then applied to each payment as it is received and gain is included in each year in which the seller receives a payment.

In almost all cases, the buyer in an installment sale will compensate the seller by incorporating interest payments into the transaction. This interest paid by the buyer is taxed separately at ordinary tax rates, while the actual gain is taxed at the individual short-term or long-term rate, depending on whether the length of time the underlaying asset was held. Again, it’s ordinary income treatment for incorporated businesses.

To qualify as an installment sale under our tax rules, the seller sells property to a buyer and must receive at least one payment in a year other than the sale year. However, while most snow removal businesses can usually sell assets on the installment method, that doesn’t apply to inventory-type property. A business can, for example, sell one of its service vehicles on the installment method, but not the products or inventory goods it may sell in addition to its services.

LIMITED EXCHANGES AND TRADE-INS

It wasn’t too long ago, before the passage of the TCJA, that a snow removal business would exchange so-called “like-kind” business property and be able to defer any taxable gain until the property was ultimately sold. Deferring a tax bill for the gain from a sale until a later year can, in many cases, reduce the amount of tax as opposed to reporting the entire gain in the current tax year when profits and/or tax rates may be higher.

Beginning with exchanges after the December 31, 2017 passage of the TCJA, deferring recognition of gain using a like-kind exchange applies only to real estate sales. Real estate or real property includes land and generally anything built on or attached to it.

With a so-called “tax-free” or 1031 exchange, rather than paying taxes when a capital gain is realized, those proceeds can be reinvested into an asset of a similar value or “like-kind.” Unfortunately, as mentioned, after January 1, 2018, exchanges of personal or intangible property such as equipment machinery, vehicles, etc., no longer qualify for nonrecognition of gain or loss in like-kind exchanges. Under the new law only real estate qualifies.

ABANDONED AND FORGOTTEN

Losses from the abandonment of business or investment property are generally deductible as ordinary losses -– as long as the abandonment is not treated as a sale or exchange. Of course, abandonment of property held for personal use is nondeductible.

In order for property to be abandoned two things must occur. First, the property’s owner, the snow removal business, must take action that clearly shows it has given up rights to the property. Second, the owner must show intention that demonstrates that they have knowingly relinquished control over it.

In other words, the abandoned property’s owner must take clear, decisive action that indicates they no longer want the property. Inaction, that is, failure to do something with the property, or non-usage, is not enough to demonstrate that right to the property has been relinquished – even where such non-use has occurred for years.

INVOLUNTARY CONVERSIONS

An involuntary conversion is an event that is not initiated by a business but, rather, refers to the conversion of a snow and ice removal operation’s property into similar or dissimilar property due to condemnation (actual or threatened), theft, seizure, requisition usually instigated by a government unit or destruction. An involuntary conversion does not include any voluntary acts, such as when the snow removal business destroys its own property.

Consider these involuntary conversions:

Condemnations. A condemnation is generally defined as the taking of private property for public use. If the business disposes of property because of imminent condemnation, then the business must provide evidence that the condemnation was decided by the authorities and the it reasonably believed that the property would be taken.

If the condemned property is not replaced, the difference between any reimbursement and the property’s basis or book value, is usually a capital gain. If the compensation is less than the property’s basis, a capital loss results. What’s more, an involuntary conversion resulting when property is stolen or destroyed, is usually a capital loss.

Destroyed Property. If business property is completely destroyed or stolen, loss is calculated by figuring the property’s adjusted basis or book value. This is usually the original price, plus any increase in value to account for improvements and minus a decrease such as for depreciation claimed.

Casualty Losses. A casualty loss is the result of an identifiable event that is sudden, unexpected or unusual which cause damage, destruction or loss of property owned by the snow or ice removal business. The TCJA greatly reduced the casualty loss deduction personal property. Fortunately, the new restriction does not apply to casualty losses to business property such as buildings, equipment or vehicles used by the snow removal business.

PAYBACKS CAN BE EXPENSIVE

Depreciation recapture is a provision in U.S. tax law that allows the IRS to collect taxes on any profitable sale of business assets where a fast or bonus write-off has been taken. Since depreciation of an asset reduces ordinary income, a portion of the gain from the disposal of the asset must be reported as ordinary income, rather than the more favorable capital gain.

Our tax laws layout recapture rules for two types of depreciable property: personal and real property that performs specific functions (Section 1245) and buildings and their structural components (Section 1250).

Section 1245. For all depreciable property that is sold, the snow removal business must recapture or pay back the portion of the gain that resulted from earlier depreciation deductions as ordinary income.

Section 1250. When a building and/or its structural components are sold, the recapture is taxed differently. Most assets will be depreciated under a straight-line method and a 25% recapture tax rate applied. Some real property may be depreciated using a depreciation rate faster than straight-line and, in those cases, recapture up to the amount of straight-line depreciation is still taxed at 25% with any remaining gain attributable to depreciation will be recaptured as ordinary income. The rest of the gain will be treated as long-term capital gain.

Unused, unworkable, unrepairable or obsolete business property can be disposed of in a variety of ways. Under our tax rules, a disposition occurs when a snow removal business sells, exchanges, retires, abandons, suffers an involuntary conversion or destroys its property. Each has tax consequences and, thanks to the complexity of the tax rules, professional guidance may be necessary to reap the most benefit and smallest tax bill.